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Timetabling Support

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Web Room Bookings


Bainbridge, Robin Brook Centre

The Timetabling Support Team has introduced a web-based system for colleagues with QMUL staff accounts to make their one-off internal room-booking requests.  This service is not to be used for requesting bookings for modularised teaching activities - please contact the Timetabling Support Team if you are unsure how to go about doing this.  Any booking requests for student events should be made, by the student group concerned, via the appropriate form to either QMSU or BLSA in the first instance.

Web Room Bookings will display any available centrally-booked room(s) in the building of your choice which fit the criteria you have selected (times, date, capacity and equipment) and allow you to quickly and simply place a request to make a booking.  Emails from the system will then keep you informed of the status of your request.  Please use Web Room Bookings to cancel any bookings that you originally made using the system in order to manage your own room-booking account online.  Just log in to the site, go to 'my bookings', select the one(s) you no longer require, and click 'cancel'.  The system will do the rest, and email you confirmation of the cancellation(s).  Please do not allow other people to make room bookings using your account.

There is now a single Web Room Bookings service for all QMUL central teaching rooms.  For Mile End rooms outside of term-time, only PC labs will appear as available options, so please do not place bookings in those rooms unless you have an IT-based event, rather contact the Timetabling Support Team directly to check availability of the lecture and seminar rooms.

An instruction document is available by clicking this link: 

Web Room Bookings Instructions [PDF 107KB] [PDF 107 KB]

Users are encouraged to read the College's policy regarding bookings for non-teaching events before getting started:

Catering is not allowed to be served or consumed within any centrally-managed teaching room.  Not all rooms/buildings have catering space associated with them, so please bear this in mind when booking space for meetings or events where you intend to serve refreshments for the attendees.  If you are in any doubt, please contact the team for advice:  timetabling@qmul.ac.uk

Web Room Bookings must not be used for booking external or commercial events.  In the first instance, the Sales and Events Team must be contacted so they can classify your planned event in accordance with the College policy.  Please email them via enquiries@qmhospitality.co.uk

Please note that any booking made via Web Room Bookings will be initially given as being 'provisional'.  We define ‘provisional’ to mean that the booking is in place until you decide to either change or cancel it.

Access to the online system

To access the web-based booking system please use the link below:

  • Web Room Bookings - Central rooms at Mile End (8am - 6pm, Mon - Fri, term time only) and at Whitechapel, West Smithfield and Charterhouse Square campuses (8am - 6pm, Mon - Fri, current academic year)
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